AI report writer: from evidence to a draft
A report draft is most useful when its claims remain traceable.
Build an evidence ledger first
Write the report question and intended reader, then gather the facts needed to answer it. For each fact, record its source, date, unit and any limitation. Separate observations from explanations you have not tested. This small ledger gives the draft a factual boundary and makes review faster than checking unsupported prose after it has been generated.
Draft around questions, not filler
Use an outline with purpose, scope, findings, limitations and next steps. Ask for missing evidence to be marked explicitly. Keep quotations exact and distinguish them from paraphrases. If two sources disagree, preserve the disagreement and explain their scopes instead of silently choosing the more convenient value.
Example: compare like with like
Illustrative notes report 80 completed requests in one period and 100 in another. Before calling this an improvement, check period length, request definition and whether the later number includes reopened work. A report may state the two observed counts while leaving the reason unresolved. Do not turn a plausible explanation into an established finding.
Use a final verification pass
Check every calculation independently, then trace the conclusions back to the verified findings. Remove claims that the evidence cannot support. Ensure recommendations name an owner or decision where appropriate and that limitations remain visible in the executive summary. A reader who only reads the opening should not receive a stronger conclusion than the body can justify.
Further reading
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